ACCOUNTS PAYABLE AUTOMATION

Regain control over your invoice life-cycle

Integrated AI-driven OCR, unlimited business rules and complete visibility of your invoice process

Your AP automation in a simple workflow

Simplify your AP automation daily tasks with our flexible and robust solution

Capture any data with our AI-Driven OCR

Built on Artificial Intelligence principles, our technology reduces keystrokes by 92% on average.

Our system automatically captures invoices at points of arrival, regardless of their format or medium, allowing your AP staff to have full visibility.

Along with each extraction, our OCR analyses and creates patterns to ensure future forms and data are correctly extracted.

Bring all your tasks to your personalised dashboard

A unique place where you can track your invoices history, attach notes to invoices for the next business users, escalate exceptions automatically or collaborate on particular tasks.

Even better, RapidAP allows you to create your own set of business rules to match your team’s structure.

Compliance Check

After data capture, compliance checks are run to identify duplicates in both RapidAP and your ERP. The solution also confirms the ABN registration, if the invoice contains GST, validates the banking details and both confirms the PO Number and Vendor Code.

Purchase Orders & Non-Purchase Orders
  •  3-way matching is automatically performed on Purchase Orders against the invoice lines, the PO line and the receipt details.

 

  • Non-Purchase Orders automatically triggers a Vendor Check to identify a default coder, a default approver and any other team that is involved with Non-PO. If default coders are identified, then a coding task is automatically assigned to that user otherwise, the coding task is automatically assigned to the coding team to manually identify the coder.

     

    From there, the Non-Purchase Orders follow the automated flow until sent to your ERP.

 

Exceptions Management

Any exceptions encountered during processing is automatically assigned to the relevant team.

During this stage, the status is set to EXCEPTION.

Users can then amend the document details, view the invoice history, add notes, attach documents, escalate it to another team or change amounts and currencies when required.

Multi-Approval Structure

If approval is required, an approval task is automatically assigned to the requisitioner manager defined in RapidAP’s business rules engine.

Unlimited levels of approval can be created.

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Never lose an invoice again

Your invoice library is your single point of storage for invoices, expense forms, supporting documents, notes and more.

It provides a rich user interface to track and search documents but also to actions tasks and access various other features.

Fraud Detection

Along having full visibility over the invoice life-cycle, the system performs ongoing automated fraud detection checks including tax algorithm queries, Australian Business Register check or GST vendor check within RapidAP and your ERP.

Business Rules Engine

The business rules engine enables you to shape our solution capabilities to your company’s structure. 

Workflows, approvals, restricted views are all configurable to match your needs.

 

Finally… enjoy the benefits of seamless integration.

Reach your full potential

We have been building strong bonds with all types of industries for the past 10 years.

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Check All RapidAP Features!


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