ACCOUNTS PAYABLE AUTOMATION
Regain control over your invoice life-cycle
Integrated AI-driven OCR, unlimited business rules and complete visibility of your invoice process
Your AP automation in a simple workflow
Simplify your AP automation daily tasks with our flexible and robust solution
Capture any data with our AI-Driven OCR
Built on Artificial Intelligence principles, our technology reduces keystrokes by 92% on average.
Our system automatically captures invoices at points of arrival, regardless of their format or medium, allowing your AP staff to have full visibility.
Along with each extraction, our OCR analyses and creates patterns to ensure future forms and data are correctly extracted.
Bring all your tasks to your personalised dashboard
A unique place where you can track your invoices history, attach notes to invoices for the next business users, escalate exceptions automatically or collaborate on particular tasks.
Even better, RapidAP allows you to create your own set of business rules to match your team’s structure.
After data capture, compliance checks are run to identify duplicates in both RapidAP and your ERP. The solution also confirms the ABN registration, if the invoice contains GST, validates the banking details and both confirms the PO Number and Vendor Code.
Purchase Orders & Non-Purchase Orders
- Purchase Order invoices have a 3-way matching process against the invoice line items, the PO number and the receipt details.
- Non-Purchase Orders automatically trigger a vendor check while identifying a default coder, a default approver and any other team involved with Non-PO invoices. If default coders are identified, then a coding task is automatically assigned to that user, otherwise the coding task is automatically assigned to the coding team.
From there, the Non-Purchase Orders follow the automated flow until sent to your ERP.
Any exceptions encountered during processing are automatically assigned to the relevant individual.
During this stage, the status is set to EXCEPTION.
Users can then amend the document details, view the invoice history, add notes, attach documents, escalate it to another team or change amounts and currencies when required.
If approval is required, an approval task is automatically assigned to the requisitioner manager defined in RapidAP’s business rules engine.
Unlimited levels of approval can be created.
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Never lose an invoice again
Your invoice library is your single point of storage for invoices, expense forms, supporting documents, notes and more.
It provides a rich user interface to track and search documents but also to actions tasks and access various other features.
Along having full visibility over the invoice life-cycle, the system performs ongoing automated fraud detection checks including tax algorithm queries, Australian Business Register check or GST vendor check within RapidAP and your ERP.
Business Rules Engine
The business rules engine enables you to shape our solution capabilities to your company’s structure.
Workflows, approvals, restricted views are all configurable to match your needs.