RapidAP integrates seamlessly with Dynamics 365 through Open Data Protocol (OData) and REST APIs so you can leverage the capabilities of Dynamics 365, while gaining additional functionality to meet business needs.
RapidAP can process all types of invoices: paper documents, emailed attachments, and PEPPOL electronic invoices. When used alongside Dynamics 365, you can leverage Microsoft’s in-built accounts payable workflows, while gaining additional functionality through RapidAP to ensure the complete and accurate processing of all your payables.
The solutions work together with RapidAP providing the front-end capture and compliance component of accounts payable automation, as follows:
1. Accurate and reliable data capture
RapidAP uses world-leading Optical Character Recognition (OCR) technology to capture, classify, separate and process e-mailed invoices (Purchase Order, Non-Purchase Order and Credit Notes). Accounts payable staff can scan any paper documents that come in so the OCR can also digitise and validate this data.
RapidAP automates the process of entering supplier invoices and credit notes into Dynamics 365 so accounts payable staff do not have to manually key them in. The OCR administers the accounts payable mailbox, extracting invoice data from email attachments. It achieves greater accuracy and throughput than a person can and has machine-learning capabilities to become more efficient with each extraction.
2. Connection to the PEPPOL network
RapidAP provides an invoice receiver’s PEPPOL access point. This means that you can be all set up to receive e-Invoices, facilitating quicker payments to your suppliers and reducing the cost of invoice processing to your business.
Connecting to PEPPOL through RapidAP means you can simultaneously process paper, emailed and electronic invoices. Further, you will not need to separately engage a PEPPOL-accredited service provider to integrate your enterprise software and get on the PEPPOL network.
3. Stringent compliance checks
RapidAP validates invoice data before passing it to Dynamics 365. RapidAP checks for duplicates in its system as well as in Dynamics 365. If duplicate invoices or duplicate line items are found, processing ends for these payments.
RapidAP cross-checks the vendor’s ABN and GST details with the Australian Business Register. This ensures that the business is legitimate and entitled to claim GST if it is charged on the invoice. It also verifies that the payment details on the invoice match those stored in the supplier master data, so fraudulent payments are not inadvertently made.
For purchase order invoices, RapidAP carries out a two-way or three-way matching process of the quantity and amount between the purchase order, the purchase order invoice, and the goods receipt. If all details align, or are within a tolerated variance, RapidAP sends the invoice image and its respective data to Dynamics 365 for straight-through processing; no human intervention is required.
4. Data exchange with Dynamics 365
Business intelligence relies on the capture, transfer and analysis of data, drawn from many sources. Therefore, solutions need to talk to each other to deliver real value. By seamlessly integrating RapidAP with Dynamics 365, you can get the most out of your software, leveraging its capabilities and complementing it with specialist accounts payable processing functionality.
5. Invoice approval workflow
Dynamics 365’s in-built invoice approval workflow will route approvals, coding and exception management responsibilities to individuals in the business to process non-purchase order invoices or to resolve discrepancies in purchase order invoices.
Integrating RapidAP with Dynamics 365 results in a sophisticated, comprehensive automated accounts payable solution. This saves you invoice processing time and costs, while ensuring that payments are made on time and that you pay no more than what you owe.
RapidAP supports several integration protocols and has integrated with almost all ERP systems, including TechnologyOne, SAP, JD Edwards, MS Dynamics, Oracle Financials, Baseplan, SunSystems, Civica Authority and many more.
It takes about a day to integrate RapidAP with Dynamics 365, delivering you the functionality in accounts payable to achieve, on average:
- 3-day invoice to receipt payment ability
- 82% cost reduction on invoice processing
- 92% reduction on keystrokes