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RapidAP integrates seamlessly with NetSuite through REST web services so you can leverage the capabilities of NetSuite, while gaining additional accounts payable functionality to meet business needs.  

Here’s how RapidAP and NetSuite work together: 

1. Accurate and reliable data capture

RapidAP uses world-leading Optical Character Recognition (OCR) technology to capture, classify, separate and process e-mailed invoices (Purchase Order, Non-Purchase Order and Credit Notes). Accounts payable staff can scan and email a dedicated inbox with any paper documents that come in, so the OCR can also capture, digitise, and validate these documents.    

 

RapidAP automates the process of entering supplier invoices and credit notes into NetSuite so accounts payable staff do not have to manually key them in. The OCR administers the accounts payable mailbox, extracting invoice data from email attachments. It achieves greater accuracy and throughput than a person can and has machine-learning capabilities to respond to an operator’s actions and become more efficient with each extraction.  

2. Stringent compliance checks

RapidAP validates the data before passing it to NetSuite. RapidAP checks for duplicates in its system as well as in NetSuite. If duplicate invoices or duplicate line items are found, your team is alerted and can take appropriate action.   

RapidAP cross-checks the vendor’s ABN and GST details with the Australian Business Register. This ensures that the business is legitimate and entitled to claim GST if it is charged on the invoice. It also verifies that the payment details on the invoice match those stored in the supplier master data, so fraudulent payments are not inadvertently made.  

For purchase order invoices, RapidAP carries out a two-way or three-way matching process of the quantity and amount between the purchase order, the purchase order invoice, and the goods receipt. If all details align, or are within a tolerated variance, RapidAP sends the invoice image and its respective data to NetSuite for straight-through processing; no human intervention is required. 

3. Invoice approval

RapidAP has its own comprehensive workflow capabilities for invoice approvals and exception management that can be activated and configured to match your organisation’s structure and internal compliance requirements. RapidAP’s powerful business rules engine may be required if your organisation has complex invoice approval workflows that cannot be replicated by NetSuite. 

RapidAP can also trigger NetSuite’s in-built invoice approval workflows for non-purchase order invoices.  When RapidAP initiates these workflows, NetSuite will route approvals, coding and exception management responsibilities to individuals in the business for their prompt attention. 

Integrating RapidAP with NetSuite ensures a smooth invoice approval process and on-time payment. 

 

4. Connection to the PEPPOL network

RapidAP provides an invoice receiver’s PEPPOL access point. This means you can be all set up to receive e-Invoices, facilitating quicker payments to your suppliers and reducing the cost of invoice processing to your business.   

Connecting to PEPPOL through RapidAP means you can process paper, emailed and electronic invoices simultaneously. Further, you will not need to separately engage a PEPPOL-accredited service provider to integrate your enterprise software and get on the PEPPOL network.   

5. Data exchange with NetSuite

Business intelligence relies on the capture, transfer and analysis of data, drawn from many sources. Therefore, solutions need to talk to each other to deliver real value. By seamlessly integrating RapidAP with NetSuite, you can get the most out of your software, leveraging its capabilities and complementing it with complete, end to end accounts payable processing functionality to meet your needs.  

RapidAP supports several integration protocols and has integrated with almost all ERP systems, including TechnologyOne, SAP, JD Edwards,
MS DynamicsNetSuite, Baseplan, SunSystems, Civica Authority and many more. 

It only takes a day or so to integrate RapidAP with NetSuite, delivering you the functionality in accounts payable to achieve, on average: 

  • 3-day invoice to receipt payment ability 
  • 82% cost reduction on invoice processing 
  • 92% reduction on keystrokes 

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