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RapidAP’s enhanced reporting functionality presents a new and interactive dashboard to display accounts payable performance. This helps organisations to monitor procure-to-pay, set performance targets, and take proactive measures to drive continuous improvement. 

The data also empowers the CFO to drive further organisational transformation, and accounts payable staff to add real value to the accounts payable process. Further, the analytics demonstrate the value of the accounts payable automation solution. 

Using the dashboard

The displays on RapidAP’s new dashboard are highly configurable; they can be:

  • Re-arranged on the workspace or not shown, as required by the user.
  • Presented as bar or line graphs.
  • Modified to show data from a specific time-period.
  • Refreshed to show real-time data.
  • Exported to Excel or PDF to be viewed and used off the solution.

What’s on the dashboard?

The dashboard displays various metrics to show current accounts payable performance. This provides clarity over how the business is doing, and where processes and operations can be fine-tuned to further increase efficiency and reduce costs.

For example:

My tasks

Access task list here so accounts payable personnel have all the information they require in one place.

Time to process an invoice

Bring down invoice processing time to have control over when payments are made.

Cost to process a single invoice

Reduce expenditure across hardware, software, people, and office to bring down the cost of processing.

Invoice exception rate

Advise suppliers on how to submit invoices; reject any that do not meet specifications or contain inaccuracies.

Percentage of invoices linked to PO

Control ad hoc spending by requiring a purchase order for procurement in most cases.

Percentage of documents linked to PO

Control ad hoc spending by requiring a purchase order for procurement in most cases.

Percentage of invoices not linked to PO

Limit non-purchase order invoices, where possible, to utilities, water, council rates, freight, and other services.

NO. of invoices processed a day / AP officer

Track workflow to ensure accounts payable department is appropriately resourced.

Percentage of credit notes

Observe downward trend as no duplicate invoices processed through automation solution.

Verification, count of all invoices

Observe downward trend with fewer invoices requiring data verification thanks to machine-learning.

Percentage of auto-processed PO invoices

Rate of straight-through processing (invoice payment without user intervention) is a key performance indicator for efficiency.

The new dashboard complements RapidAP’s existing reporting capabilities, with its integrated invoice library allowing for specific searches and reports to be run off the invoice data in the system. 

What’s next?

The next release of RapidAP is currently in development and will allow for specific payment data to be extracted from the system to support eligible companies fulfill their Payment Times Reporting requirements.

More details coming soon!

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