Posts in White Paper

Strategies for improving the efficiency of integrated supply chain networks

May 4th, 2016 Posted by Blog, White Paper 0 thoughts on “Strategies for improving the efficiency of integrated supply chain networks”

Over the years, companies have invested billions of dollars building their supply chain infrastructures and processes. As a result, things are far more automated today than ever before. However, even with all these systems and technologies there are natural limits to their ability to be integrated and automated. There is a line where the technology stops and manual efforts start. In many cases, this results in labor being done manually where it is not necessary. For example, historically manual processes are not converted, or manual processes are used as a result of inadequate or non-existent application programming interfaces (APIs). In all these cases, there is a solution to extract more pro t and efficiency by automating and integrating your supply chain operations even further than you have before.

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Information Integration and Robotic Process Automation

May 3rd, 2016 Posted by Blog, White Paper 0 thoughts on “Information Integration and Robotic Process Automation”

Kofax KapowTM information integration and robotic automation software is the fastest and most efficient way to acquire, enhance, and deliver information – especially from websites and web portals – into enterprise applications. Information that was previously unattainable, unusable, or costly to integrate is now readily consumable to drive productivity and insight into the decision-making process.

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Delivering Business Value Using SharePoint & Capture Enabled BPM

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “Delivering Business Value Using SharePoint & Capture Enabled BPM”

While the case for taking an enterprise view of data capture into Microsoft SharePoint is persuasive, actually implementing the strategy is more challenging. In the US and Europe alone more than 20 million tons of office paper is produced and consumed every year.

The use of paper remains pervasive across many industries, resulting in high administrative overhead costs and too many points of failure as documents are routed throughout the organization. The cost to file a single paper document is $20, while searching for a misfiled document costs $120 and reproducing a lost document is estimated to cost $220. The total cost of printing, copying, storing and mailing is 10 times the original purchase price of the paper itself. Despite these costs, a recent survey by AIIM showed less than 30% of SharePoint users are managing scanned documents in
SharePoint. Those that are scanning documents to SharePoint are doing simple ad-hoc scanning, capturing single documents for storage in SharePoint. They are not performing scan to process, capturing documents at the point of origination, and entering them directly into the business process with minimal manual intervention.

To fully leverage SharePoint, organizations need to capture both electronic and paper based information in an automated, “touchless” fashion. Yet, despite the demonstrable benefits of integrating all information — whether paper or electronic — into ongoing business processes and eliminating paper from those processes, the existing systems, methods and mindsets are typically so entrenched that capture automation is difficult to achieve. This paper will explain the value of capture enabled business process management (BPM) with SharePoint.

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Industry watch: Sharepoint Strategies

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “Industry watch: Sharepoint Strategies”

SharePoint has become one of Microsoft’s fastest selling products of all time. Initially promoted in its 2003 release, the 2007 update has propelled SharePoint into nearly two thirds of the AIIM community, and the 2010 release looks likely to add further momentum. SharePoint has created a new collaboration paradigm, encouraging many new users, and fuelling innovative add-on applications.

However, the rapid adoption rate for SharePoint has created confusion in many organizations regarding their future strategy for information management, particularly those with existing and established ECM (Enterprise Content Management), RM (Records Management) and BPM (Business Process Management) systems. Many new users consider SharePoint to be an IT infrastructure project and have little experience of document and information management. Even for experienced users and consultants, the openness and breadth of the product raise a number of critical governance issues. Meanwhile, vendors across the ECM spectrum have rushed to integrate their products with SharePoint in order to add value or plug potential functionality gaps.

In this report, we look more closely at the impact SharePoint is having, both for existing ECM-suite users and for those choosing SharePoint to be their first ECM system. Features and functions are changing fast, so planning and policy setting are vital. In this report, we measure the experiences of users so far, and highlight their options for the future.

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The SharePoint Puzzle: adding the missing pieces

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “The SharePoint Puzzle: adding the missing pieces”

SharePoint has evolved from a somewhat lowly position to become the Swiss army knife of corporate IT departments, promising collaboration, team and project management, electronic content management (ECM), intranets and portals, records management, and more – straight out-of-the-box, and with over 70% of organizations having deployed SharePoint in some form, it appears to be here to stay.
However, whilst a Swiss army knife is useful because it has many different tools, none of those would

However, whilst a Swiss army knife is useful because it has many different tools, none of those would normally be the tool of choice for a professional in any single area: opening a bottle of wine with the mini corkscrew might be fine once in a while, but a sommelier opening 30 bottles a day would use a piece of equipment built for much more frequent and rigorous use – stronger, easier to operate and more reliable.

So does SharePoint resemble the Swiss army knife? Good if you want to do a bit of collaboration here and there or a quick and easy intranet, but not quite robust enough for daily usage or enterprise-wide deployment? Or is SharePoint the rightful choice as the multi-disciplined IT tool for today’s organization?

Many would argue that the sheer volume of 3rd party add-ons highlight that SharePoint is nothing more than a Swiss army knife: a platform that requires users to plug-in “industry-strength” tools from external suppliers in order to achieve the performance, functionality and robustness required.

In this report we explore these questions, collectively described as “the SharePoint puzzle”. We look at why organizations selected SharePoint in the first place, how it has performed against expectations, which parts of SharePoint businesses are using for ECM, collaboration, social, and business process management (BPM), and where gaps have been identified. We explore how organizations are adding these missing pieces with SharePoint add-ons, 3rd party extensions and cloud services. Finally we look at spend predictions for SharePoint-related software and services in the coming 12 months.

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Optimizing Financial Processes in Oracle

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “Optimizing Financial Processes in Oracle”

While Finance managers face similar challenges and have similar goals in automating financial processes no matter which ERP system they run, differences in ERP systems should be considered when selecting a financial process automation solution. For Oracle users, the Oracle E-Business Suite is the informational backbone of their organization and serves as the single data repository, the single source of the truth and the success of a financial process automation solution depends on how it leverages Oracle functionality and Oracle’s business logic.

Kofax MarkView® for AP maximizes the value of the customers’ investment in Oracle and fully leverages Oracle’s design and logic. Unlike custom-built solutions, Kofax MarkView for AP is a best-of-breed enterprise application that is tested, documented, and certified by Oracle, and therefore easily upgradeable. Kofax® has a track record of success with process automation initiative based on best-practice process design, implementation planning, day-to-day support, and support for future Oracle upgrades.

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The Top Seven Reasons to Automate Accounts Payable

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “The Top Seven Reasons to Automate Accounts Payable”

The accounts payable (AP) process is dif cult to tame, yet well worth the effort. The reasons for investing in accounts payable automation are compelling, and in this paper we will make them clear. Yet, while few processes offer such tangible and fast return on an automation investment, many organizations err in judging AP as a low-value activity not worth that investment.

Accounts payable organizations are charged with simultaneously reducing costs, improving performance, achieving regulatory compliance, increasing visibility and enabling the corporation’s strategic initiatives. Not only do these goals conflict at times, they compete for the same resources, limiting AP’s ability to accomplish them.

Many technologies have been applied to the accounts payable process, including financial management systems (ERP), capture, intelligent document recognition, EDI, e-Invoicing, workflow, and the cloud. But industry experts agree that substantial bene ts remain to be realized through an end-to- end invoice and AP process automation that these technologies have not delivered.

As The Hackett Group reports in its 2013 Purchase-to-Pay Performance Study, finance departments continue to seek improvement in a range of efficiency and effectiveness metrics

that include first pass match rate, on-time payment rate, level of spend visibility, compliance to preferred supplier policies, cost per FTE, transactions per FTE, and invoice processing cycle time. This paper discusses why you should move now to capture the bene ts available through implementation of end-to-end Accounts Payable automation.

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AP Automation for Microsoft Dynamics AX

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “AP Automation for Microsoft Dynamics AX”

Practical Advice on Why to Do It and How to Get It Right

This white paper is written for nance professionals who are considering investment in accounts payable (AP) automation software for Microsoft Dynamics® AX. It will discuss best practices, provide an overview of AX AP functionality, discuss software that can extend AX to deliver the desired best practices and provide an overview of the Kofax® AP AgilityTM accounts payable automation solution for AX.

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Assessing Stakeholder Engagement for Effectiveness and Efficiency Workbook

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “Assessing Stakeholder Engagement for Effectiveness and Efficiency Workbook”

The stakeholder engagement paradigm has changed. Not only are organizations communicating with customers, suppliers, partners, and other constituents through additional channels, but the dynamics of those communications have been altered. The relationship itself is gaining value and is increasingly dependent on immediacy, transparency, and bidirectional communication via the preferred medium.
At the same time, enterprises continue to focus efforts on improving the productivity of their line-of-business knowledge workers in order to reduce the time they spend on an activity and to improve the quality and reliability of the decisions they make. Because these activities and decisions play a key role in the stakeholder relationship and ultimate business outcomes, strategies to streamline communication processes and perfect key data exchanges are essential.

Organizations frequently turn to business process automation to reduce cycle time and error rates. However, many processes still result in a significant number of exception situations that require manual handling by line-of-business workers. In addition, exception resolution may require workers to reach back to customers or other stakeholders, essentially restarting the process from the beginning, resulting in frustration and inefficiency on all sides.

The solution is a tightly integrated system that extends between where the stakeholder request originates and where the decision-making systems begin. The system must be able to accurately extract critical data from documents submitted via multiple channels with minimal or no stakeholder intervention. Furthermore, it must be able to consistently perfect documents and data before they are entered into the proper systems of record for high-value/high-cost decision-making processes.

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Automate Your Business Processes with the Digital Mailroom

April 21st, 2016 Posted by Blog, White Paper 0 thoughts on “Automate Your Business Processes with the Digital Mailroom”

Every day, organizations receive high volumes of various types of documents from different channels that launch or continue internal business processes. Reviewing and interpreting these documents, entering data from them, and forwarding them on to others for further processing consumes company time and resources, which increases operating costs and negatively impacts customer and supplier responsiveness. A digital mailroom powered by enterprise-level capture and business process management (BPM) technology solves these problems by converting incoming documents—whether originating from mail, fax, email, multi-function peripherals (MFPs), web portals, or mobile devices and tablets—into structured electronic information that feeds multiple business processes and systems across the enterprise.

In almost every organization there are accounting, human resources, purchasing, contract management and customer service processes. In addition, there are vertical market-special processes, such as insurance claims processing, mortgage processing, electronic health records management, new bank account opening, case management in government, and so on. Business process management (BPM) and dynamic case management (DCM) are used to orchestrate and automate the complex sequence of steps required to complete these processes, and these processes frequently require the capture of incoming business documents as part of the process.

Smart capture solutions capture and streamline the flow of business critical information throughout an organization in a more accurate, timely and cost effective manner. This white paper overviews how Smart capture can transform traditional incoming document reception and processing into an efficient ”digital mailroom” that helps organizations reduce costs, drive process efficiency, and improve customer service and market competitiveness to better grow their businesses.

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