Smarter eInvoicing with RapidAP: Powered by PEPPOL
A simpler and more secure way to exchange invoices
What is PEPPOL?
PEPPOL is a global network that allows businesses and government agencies to send and receive invoices in a structured electronic format. Instead of sending a PDF by email, a supplier sends a PEPPOL eInvoice through the accredited access point network. The invoice arrives directly into your finance system in a clean digital format, ready for processing.
The Australian and New Zealand governments have adopted PEPPOL as the standard for eInvoicing because it improves accuracy, increases security, and reduces the cost of handling invoices.
What does PEPPOL do?
e-invoicing with peppol
Manual invoice processing is slow, costly, and prone to errors. With government mandates driving adoption across Australia, eInvoicing is no longer optional — it’s the future of financial operations.
Efficiency Leaders helps organisations make the transition seamlessly. Our RapidP2P platform, enhanced with the RapidEI add-on, connects directly to the PEPPOL network to deliver fully automated, standardised, and compliant invoice exchange.
The benefits of using PEPPOL
PEPPOL is the transport network. It moves invoices between trading partners using a secure, trusted framework. It removes email as a delivery method and eliminates the manual effort involved in receiving and interpreting supplier documents. Key benefits include:
Standard Invoice Structure
PEPPOL standardises eDocuments like eInvoices, orders, and shipping documents into one consistent format, reducing manual data entry, errors, and issues caused by incompatible systems.
Faster And Cleaner Invoice Receipt
With PEPPOL, invoices move through faster, helping you get paid sooner and improving cash flow and financial management.
A Secure And Reliable Delivery Channel
PEPPOL sends documents through a secure four corner network, protecting sensitive financial information from fraud and unauthorised access.
Compliance
PEPPOL provides improved accuracy and strengthened controls for compliance and audit readiness.
Global Connectivity
PEPPOL is used worldwide, including Australia and Europe, and across countries like Canada, New Zealand, Singapore, and the United States, making it a global standard for electronic transactions.
Why PEPPOL eInvoicing matters
benefits for organisations
Traditional invoicing is slow, expensive, and error-prone. PEPPOL eInvoicing changes that by creating a secure, standardised way to exchange invoices directly between systems.
Finance teams across Australia and New Zealand are adopting PEPPOL to improve accuracy and strengthen controls.
These benefits become even more valuable when PEPPOL is combined with a full accounts payable automation platform, such as RapidAP.
Lower costs
Reduced invoice handling costs from $30+ per paper invoice to under $10 with eInvoicing.
Faster payments
Immediate delivery of invoices into your system
Accuracy you can trust
Fewer errors caused by unreadable PDFs or poor data entry
Regulatory compliance
Improved compliance with government requirements
Greater Security
Improved Efficiency
PEPPOL eInvoicing Gateway Addon
PEPPOL delivers the invoice. The einvoicing Gateway Addon does everything that happens next.
Many organisations think PEPPOL alone solves the end-to-end process, but the invoice still needs validation, coding, matching, approval, and control.
This is where the RapidEI transforms the experience. You get:
Automated ingestion of all invoices, including PEPPOL, email and portal uploads.
Intelligent OCR data verification across Tax Number, ABN or NZBN, bank details, vendor status, PO details and more.
Business rule evaluation to enforce compliance and prevent incorrect spend.
Two way and three way matching against purchase orders and receipts.
End to end approval workflows with clear delegation of authority,
Exception management for non-compliant or incomplete invoices.
Full visibility of the invoice journey, every action, and every user interaction.
Integration with your ERP to post accurate, validated data every time.
In short, PEPPOL gets the invoice to you. The RapidEI ensures it is correct, compliant, fully approved, and ready for payment.
This aligns strongly with the challenges organisations face today, including exception handling, fraud control, manual data entry, visibility, and governance, as highlighted in your AP automation trends and solution overview .
Benefits for Government & Enterprise
What are the benefits for Government Agencies?
- Meet all current and future eInvoicing mandates with confidence.
- Improve visibility and reporting across procurement and payments.
- Reduce invoice processing times, enabling faster payments to suppliers and SMEs.
- Strengthen compliance with clear digital audit trails and standardised processes.
What are the benefits for Large Enterprises?
Automate high-volume invoice processing with speed and accuracy.
Improve cash flow forecasting with real-time visibility into liabilities.
Ensure compliance across complex supply chains and multiple entities.
Build stronger supplier relationships through timely and accurate payments.
What are the benefits for Small and Medium Enterprises (SMEs)
- Lower invoice processing costs, freeing up cash and resources.
- Faster, more reliable payments from customers and government buyers.
- Reduced errors and disputes with standardised invoice data.
- Greater competitiveness when tendering for government and enterprise contracts.
How RapidEI works
proven results
Receiving invoices instantly through the PEPPOL network.
Validating and matching invoice data against purchase orders and contracts.
Routing invoices for automated approval within RapidP2P.
Ensuring a full digital audit trail for compliance and reporting.
Lower Cost, Higher Returns
According to the ATO and Deloitte Access Economics, the cost of processing of e-invoices is significantly lower per invoice, compared to paper-based invoicing:
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Paper $30.87
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PDF $27.67
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eInvoice $9.18
Our customers benefit from significantly lower per-invoice costs again — driven by our optimised processing engine, advanced automation, and native PEPPOL integration with our RapidAP module (RapidEI). Our costs are consistently lower than $9 per invoice, giving you greater ROI and full operational control.
Why PEPPOL + the RapidAP eInvoicing Gateway Addon is the preferred combination
Together, PEPPOL and the eInvoicing Gateway Addon deliver the most efficient and controlled accounts payable process available in the ANZ region.
For suppliers, nothing changes other than improved reliability. For finance teams, everything becomes faster, clearer, and more controlled.
Structured data from the PEPPOL network
Automated compliance and validation from RapidAP
Accurate and complete posting into your ERP
Reduced manual touch points and lower cost per invoice
Much higher straight-through processing rates
Stronger oversight and reduction of financial risk
What is RapidAP?
RapidAP is the accounts payable automation module within RapidP2P, our powerful end-to-end procure-to-pay automation suite.
RapidAP provides a full audit trail, advanced reporting, dashboards, and real-time insights into approval bottlenecks, exceptions, supplier performance, and spend behaviour. This supports better decision making and enhances financial governance, consistent with the product capability statements in your proposals
✔ Automated invoice capture & validation for error-free approvals
✔ Seamless PO matching for faster processing and reconciliation
✔ Built-in fraud detection to verify banking details and prevent duplicate payments
Don’t let manual processes stall your growth. Let automation drive your finance forward.
Get in touch to book a free demo with one of our solutions specialists.
