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The Australian Communications and Media Authority (ACMA), an independent Commonwealth statutory authority that regulates communications and media to maximise its economic and social benefits, has chosen to deploy RapidAP to automate its accounts payable (AP). 

This year ACMA is upgrading its enterprise resource planning system TechnologyOne Ci to the SaaS platform, TechnologyOne Ci Anywhere. Alongside this investment, ACMA is automating AP to address the processing of invoices that arrive in different formats, such as paper, PDF, and other file types. 

Data capture with RapidAP

RapidAP provides Optical Character Recognition (OCR) software to extract and process data from emailed files and scanned paper invoices. The product runs a series of compliance checks to validate the payables data before passing it to TechnologyOne for further downstream processing and payment. 

“RapidAP is an out-of-the-box AP automation product that is specifically designed to integrate with TechnologyOne Ci or CiA,” says Dan Bennett, Executive Director at Efficiency Leaders. “Our product can receive and process eInvoices alongside traditional invoices and be configured with eInvoicing and OCR – or just one of these data sources – according to client needs.” 

    eInvoicing with RapidAP

    Users can opt to eInvoice through RapidAP or through their enterprise software. eInvoicing allows point-to-point exchange of payables data between trading partners’ finance systems. The data is structured and verified for completeness and syntax on the sender’s side before it is transmitted, lowering the exception rate for the buying organisation while also facilitating automated processing. However, until the Peppol standard is in widespread use, accounts payable departments may need to continue to manually process invoices that arrive in other formats.  

    “ACMA has chosen to transform their accounts payable now, tackling inefficient manual processes to improve efficiency, lower costs and pay their suppliers on-time, every time,” says Dan.

    “At Efficiency Leaders, we offer a highly configurable AP automation product that is designed to work successfully with other software systems. We are proud to offer ACMA a solution to meet their business and technology requirements.”   

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