Submit and manage purchase requisitions electronically

Complete an online form through Rapid PO to make a purchase requisition. The raiser needs to supply purchase details and any supporting documentation, such as quotes, for approval. 

Digitising and automating procurement increases efficiency, provides transparency and restricts maverick spending

Set the financial delegations to control spending 

Rapid PO’s automated business rules engine generates an approval task for the requisitioner’s manager, or the next person in the approval chain if the purchase value is beyond their financial delegation of authority.

The built-in task list ensures accountability and speeds up approval times, while also tracking the requisitions through the workflow.  

A comprehensive order history 

If the purchase requisition is approved, then Rapid PO automatically generates and emails a purchase order for a specific vendor.

This is captured in the system, storing the purchase order, its history, notes and any attachments in a Purchase Order library.

This shows the status of all orders and provides a complete and fully searchable view of all procurement activity in an organisation. 

Completing the procure–to–pay cycle 

Procure-to-pay automation efficiently manages the purchase requisition, ordering and payment process, establishing financial controls while generating ongoing cost savings for the business.

The automated workflow matches purchase orders with invoices before payment, making sure the business is correctly billed for the goods and services it receives.