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AP Automation for SAP


Integrating systems delivers deep functionality and real efficiency gains in invoice processing and payment, providing management greater visibility and control across operations

Unlock true AP Automation with
RapidAP & SAP

Seamless integration with your system


RapidAP integrates quickly and smoothly with SAP to provide you complete, endtoend accounts payable automation to meet current and future business needs. 

An integrated solution


RapidAP captures and digitises data from invoices sent via email using world-leading Optical Character Recognition (OCR) technology. It then validates this data before passing it to SAP for straight-through processing or triggering SAP’s in-built invoice approval workflow.  


What is SAP?

SAP has provided enterprise resource planning solutions for over 40 years, bringing together finance, manufacturing, HR, supply chain, services, procurement, and more in a single system. SAP offers a portfolio of cloud ERP solutions for all businesses, regardless of size or industry.

What can RapidAP offer SAP users?

RapidAP offers a modular end-to-end accounts payable solution. Users can select the functionality they require to meet their specific business requirements. This may include a combination of the following:

  • OCR for data capture

RapidAP’s uses world-leading, AI-enabled OCR technology to achieve a data extraction rate of over 90% from invoices received via email. It then performs compliance checks on this data to validate it before sending it to SAP for invoice processing and payment. This means accounts payable officers do not need to manually enter payables information into the finance system.

  • Ability to receive and process PEPPOL e-invoices

As a specialist accounts payable solution, RapidAP offers an integrated invoice receiver’s PEPPOL access point. This means you do not have to integrate SAP Document Compliance or separately engage a PEPPOL access point service provider to receive and process e-invoices into your SAP solution.

  • Invoice processing workflows

RapidAP also offers a highly configurable business rules engine that can take care of your invoice processing needs. This may be important to you if you have complex business requirements that are not adequately met through a generic solution.


How does RapidAP work with SAP’s invoice processing capabilities?

RapidAP has a flexible, modular structure. This means you can avoid any unnecessary duplication by selecting the functionality you require to fully automate accounts payable. For example, if you’re using SAP’s invoice processing workflows, you may want to add on an external OCR to extract and validate data from incoming PDF invoices (or other file types).

RapidAP’s sophisticated OCR enables you to fully automate the processing of invoices received by email as there is no need to manually run compliance checks on them or enter these payables into the finance system. RapidAP has an extraction success rate of over 90%, making the solution highly effective and efficient, while also delivering significant cost savings to your business versus time-consuming manual work.

As a specialist end-to-end accounts payable solution, RapidAP can receive PEPPOL e-invoices. It also offers its own in-built approval workflows for PEPPOL e-invoices and traditional invoice formats, before integrating with SAP for invoice posting and payment.

How does RapidAP integrate with SAP?

Efficiency Leaders can use a range of integration methods to connect RapidAP with different systems. For contemporary cloud ERPs, this includes connecting to REST and SOAP endpoints, while for older systems options include SFTP data exchange, CSV file exports, and direct connections to databases using stored procedures. With any of these methods, integration is usually just a matter of days.

What does integration involve?

Integration involves establishing connections between software interfaces to allow them to share data. It’s also about ensuring the structure and data fields in both systems match, so data can flow across all inter-connected systems. Synchronisation between systems upholds data integrity, improves operational efficiency, and gives management a real-time view of the business.

How do you ensure succesful systems integration?

For each deployment, Efficiency Leaders writes a detailed Scope and Requirements document and an Integration Specification document. This enables both parties to agree on the solution design and the integration method, providing assurance and attributing accountability for deliverables.

Testing is an important part of the integration process. Efficiency Leaders uses actual supplier invoices to validate RapidAP’s automated workflows are effective, and that data is passed smoothly to SAP for the next stage in the accounts payable process.

RapidAP has integrated with almost all ERP systems – including SAP solutions – many times over. As a result, integration can be completed quickly (usually in a day or two), helping to yield a return on investment as soon as possible.

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