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TECHNOLOGYONE INTEGRATION

AP Automation for TechnologyOne

 

Integrating systems delivers deep functionality and real efficiency gains in invoice processing and payment, providing management greater visibility and control across operations

Unlock true AP Automation with
RapidAP & TechnologyOne

Seamless integration with your system

 

RapidAP integrates quickly and smoothly with TechnologyOne to provide you complete, endtoend accounts payable automation to meet current and future business needs. 

An integrated solution

 

RapidAP captures and digitises data from invoices sent via email using world-leading Optical Character Recognition (OCR) technology. It then validates this data before passing it to TechnologyOne for straight-through processing, or to trigger TechnologyOne’s in-built invoice approval workflow.  

FAQs

What is TechnologyOne?

TechnologyOne is an enterprise software solution used by over 1200 corporations, government agencies, local councils, and universities in Australia. It offers specialist modules and functionality to cater for the specific needs of its target markets. 

What can RapidAP offer TechnologyOne users?

RapidAP offers a modular end-to-end accounts payable solution. Users can select the functionality they require to meet their specific business requirements. This may include a combination of the following: 

  • OCR for data capture  

RapidAP’s uses world-leading, AI-enabled OCR technology to achieve a data extraction rate of over 90% from invoices received via email. It then performs compliance checks on this data to validate it before sending it to TechnologyOne for invoice processing and payment. This means accounts payable officers do not need to manually enter payables information into the finance system. 

  • Ability to receive and process PEPPOL e-invoices 

As a specialist accounts payable solution, RapidAP offers an integrated invoice receiver’s PEPPOL access point. This means you do not have to upgrade your TechnologyOne software and/or separately engage a PEPPOL access point service provider to receive and process e-invoices.  

  • Invoice processing workflows 

RapidAP also offers a highly configurable business rules engine that can take care of your invoice processing needs. This may be important to you if you have complex business requirements that are not adequately met through a generic solution. 

How does RapidAP work with TechnologyOne's invoice processing capabilities?

RapidAP has a flexible, modular structure. This means you can avoid any unnecessary duplication by selecting the functionality you require to fully automate accounts payable. For example, if you’re using TechnologyOne’s invoice processing workflows, you may want to add on an external OCR to extract and validate data from incoming PDF invoices (or other file types).

RapidAP’s sophisticated OCR enables you to fully automate the processing of invoices received by email as there is no need to manually run compliance checks on them or enter these payables into the finance system. RapidAP has an extraction success rate of over 90%, making the solution highly effective and efficient, while also delivering significant cost savings to your business versus time-consuming manual work.

As a specialist end-to-end accounts payable solution, RapidAP can receive PEPPOL e-invoices. It also offers its own in-built approval workflows for PEPPOL e-invoices and traditional invoice formats, before integrating with TechnologyOne for invoice posting and payment.

How does RapidAP integrate with TechnologyOne?

There are several methods of integrating RapidAP with TechnologyOne. These include:

  • CSV file import (no licence required),
  • Web service import (licensing required),
  • API import (licensing required),
  • Hybrid method (licensing required)

Through consultation, Efficiency Leaders and the client will decide on the best method to take. With any of these methods, integration usually takes about a day.

What does integration involve?

Integration involves establishing connections between software interfaces to allow them to share data. It’s also about ensuring the structure and data fields in both systems match, so data can flow across all inter-connected systems. Synchronisation between systems upholds data integrity, improves operational efficiency, and gives management a real-time view of the business.

How do you ensure succesful systems integration?

For each deployment, Efficiency Leaders writes a detailed Scope and Requirements document and an Integration Specification document. This enables both parties to agree on the solution design and the integration method, providing assurance and attributing accountability for deliverables.

Testing is an important part of the integration process. Efficiency Leaders uses actual supplier invoices to validate the RapidAP solution is effective, and that data is passed smoothly to TechnologyOne for the next stage in the accounts payable process.

RapidAP has integrated with almost all ERP systems – including TechnologyOne – many times over. As a result, integration is a straightforward process, which helps to yield a return on investment as quickly as possible.

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