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WORKDAY INTEGRATION

AP Automation for
Workday

 

Integrating systems delivers deep functionality and real efficiency gains in invoice processing and payment, providing management greater visibility and control across operations

Unlock true AP Automation with
RapidAP & Workday

Seamless integration with your system

 

RapidAP integrates quickly and smoothly with Workday to provide you complete, endtoend accounts payable automation to meet current and future business needs. 

An integrated solution

 

RapidAP captures and digitises data from invoices sent via email using world-leading Optical Character Recognition (OCR) technology. It then validates this data before passing it to Workday for straight-through processing or triggering Workday’s invoice approval workflows.  

FAQs

What is Workday?

Workday is cloud-based enterprise software for finance, HR, planning, and data analysis all in one. The system has an adaptable architecture designed to expand with the latest innovation, keep businesses agile, and continually push the boundaries of what’s possible.  

What can RapidAP offer Workday users?

RapidAP offers a modular end-to-end accounts payable solution. Users can select the functionality they require to meet their specific business requirements. This may include a combination of the following:  

  • OCR for data capture 

RapidAP uses world-leading, AI-enabled OCR technology to achieve a data extraction rate of over 90% from invoices received via email. It then performs compliance checks on this data to validate it before sending it to Workday for invoice processing and payment. This means accounts payable officers do not need to manually enter payables information into the finance system.  

  • Ability to receive and process PEPPOL e-invoices 

RapidAP offers an integrated invoice receiver’s PEPPOL access point. The solution validates incoming e-invoice payment data, before passing it to Workday in the structure it requires for invoice processing, approvals, posting and payment. RapidAP can also process e-invoices and traditional invoices via its own powerful business rules engine. 

  • Invoice processing workflows 

RapidAP offers a highly configurable business rules engine that can take care of your accounts payable processing needs for both traditional invoices and PEPPOL e invoices. This functionality may be important to you if your business requirements are not completely met by your Workday software.  

    How does RapidAP integrate with Workday?

    Workday is modern software that enables easy integration via a suite of APIs and web servicesAs a result, RapidAP integrates quickly and seamlessly with Workday. This meansyou can leverage the software’s capabilities, while gaining specialist accounts payable automation functionality to fully meet business needs.  

    What does integration involve?

    Integration involves establishing connections between software interfaces to allow them to share data. It’s also about ensuring the structure and data fields in both systems match, so data can flow across all inter-connected systems. Synchronisation between systems upholds data integrity, improves operational efficiency, and gives management a real-time view of the business.

    How do you ensure succesful systems integration?

    For each deployment, Efficiency Leaders writes a detailed Scope and Requirements document and an Integration Specification document. This enables both parties to agree on the solution design and the integration method, providing assurance and attributing accountability for deliverables.

    Testing is an important part of the integration process. Efficiency Leaders uses actual supplier invoices to validate RapidAP’s automated workflows are effective, and that data is passed smoothly to Workday for accounts payable posting and payment.

    RapidAP has integrated with almost all ERP systems – including Workday – many times over. As a result, integration is a straightforward process, helping to deliver a return on investment as soon as possible.

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